CURRENT OPPORTUNITIES
TENDER: TO SUPPLY IMPLEMENTATION AND SUPPORT OF AN INTERGRATED ENTERPRISE RESOURCE PLANNING (ERP) SYSTEM FOR TABLE BAY COLD STORAGE IN 6 AUCKLAND STREET, PAARDEN EILAND, CAPE TOWN, WESTERN CAPE, SOUTH AFRICA
DOCUMENTS TO BE SUBMITTED:
- Company Registration Documents ( CIPC).
- SARS Tax PIN.
- B-BBEE Certificate.
- Company Profile.
- Client Reference Letters.
- Detailed breakdown of costs as per the item of the specification provided.
- Age of the Company.
General System Requirements
• Platform :- Cloud based.
• Access: Web-based interface
• User & Roles: Multi-user with customizable role-based access control.
• Integration: ability to integrate with warehousing management system, HR Banking (Online banking) freight forwarding system, eCommerce platforms, etc
• Localisation: Multi-currency, VAT / Sales Tax compliance.
General Ledger
• Chart of Accounts ( customizable).
• Journal entries ( manual and automated).
• Recurring entries, accruals, deferrals.
• General Ledger Dump.
• Trial balance, balance sheet, income statement, cash flow statement. Accounts Payable ( AP).
Accounts Payable (AP)
• Supplier / Vendor Management.
• Invoice capture and approval workflows.
• Payment scheduling.
• Creditors’ aging reports.
• Expense claims management.
Accounts Receivable ( AP)
• Customer and contracts Management.
• Sales invoicing ( manual and recurring).
• Credit notes and adjustments.
Accounts Receivable ( AR)
• Customer and contracts Management.
• Sales invoicing ( manual and recurring).
• Credit notes and adjustments.
• Payment collection tracking.
• Debtors’ aging reports.
Banking & Cash Management
• Bank account reconciliation ( manual & auto-import).
• Cash flow forecasting.
• Multi-bank account reconciliation and support.
• Electronic funds transfer integration.
Advanced Financial Features
• Budgeting & Forecasting ( variance analysis, rolling forecasts).
• Asset Management (depreciation/amortisation, disposals, revaluations).
• Project Accounting ( cost allocation, WIP tracking, profitability analysis).
• Multi-currency transactions with real-time exchange rates.
• Cost center & departmental accounting and analysis.
Reporting & Analytics
• Pre-built financial reports (P&L, balance sheet, cash flow).
• Custom report builder (drag & drop, filters, pivots).
• Dashboard & KPIs (real-time financial insights).
• Export (Excel, PDF, CSV).
• AI-powered analytics & anomaly detection.
Compliance and Security
• IFRS / GAAP compliance.
• Tax compliance ( VAT / Customs/ Sales tax automation).
• Audit trails & user activity logs.
• Document Management ( scanned receipts, invoices).
• Role-based security & multi- factor authentication.
Automation & Intelligence
• Bank statement imports & reconciliations.
• Recurring invoices & payments.
• Smart Approval workflows.
• AI expense categorisation.
• Predictive analytics ( cashflow, revenue trends).
Special Notes:
Procurement
• Procurement Management.
• Order Management.
Inventory Management
• Inventory Management.
• Stock reconciliation.
Usability, Support Specifications, and Data
• User support.
• User training, live modules, and tutorials.
• SLA- backed uptime guarantees ( 99.9% on our cloud requirement).
• Backup & Recovery: Automated daily backups, disaster recovery plan.
• System configurations with current regulations and automated updates.
• Periodic systematic updates and maintenance.
• Data migration for at least 2 years.
• Multi-system application.
Pricing
• Pricing on once-off or implementation costs.
• Monthly subscriptions and annual subscriptions.
Please submit all documents via email to tender@tbcs.co.za
Opening Date: 14 October 2025
Closing Date: 21 November 2025
Should you require further clarification, please call Table Bay Cold Storage on +27 21 508 8440 during office hours (08:00 – 16:30 hours).
The deadline for submissions is on: Friday, 21 November 2025.
We look forward to hearing from you and working together to keep Table Bay Cold Storage at the forefront of the industry.